Company documents under control. From receipt right through to secure archiving.
21. August 2026, 13:57
21. August 2026
Invoices, contracts, delivery notes, issue slips and other business documents are a common part of day-to-day operations. In many companies, however, processing them still involves manual sorting, transcribing data, checking for accuracy and passing them between departments.
This is precisely where modern digitisation can significantly simplify the entire process.
Using advanced technologies, we are able to process both physical and electronic documents and ensure their smooth flow through the organisation.
Collect, digitise and automatically sort documents
We collect physical documents directly from the client and convert them into digital form. We retrieve electronic documents from information systems, email inboxes or secure storage via API, SFTP or another suitable integration interface. We then apply OCR to the documents and sort them according to a pre-defined methodology.
Extract the necessary data
From the processed documents, we extract the specific data your company needs for further work. For example, suppliers, amounts, dates, document numbers, line items or details from contracts.
Verify the accuracy of the extracted data
We supplement automated data extraction with validation, which helps ensure the required quality and accuracy of the output data up to 99.5 per cent.
Preparing data for the accounting or ERP system
We deliver the outputs in the agreed format and prepare them for import into the accounting system, ERP or other business applications.
Secure storage and archiving
Processed documents can then be stored in a secure electronic repository or transferred to the subsequent archiving process.
The result is:
- faster circulation of company documents
- less manual transcription and routine administrative work
- a reduced risk of errors and lost documents by up to 66 per cent
- better access to information across the organisation
- greater oversight of the entire processing workflow
For us, digitisation does not end with the scanning process itself.
We help companies set up the entire process, from document receipt through digitisation, data extraction and verification, right through to transfer to downstream systems and secure archiving.
Less time spent on documents.
More time for work that delivers real value.
Are you interested in how a similar process could work in your company too?
Tomáš Melecký
Marian Čábi
Translated with DeepL.com (free version)
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