The e-invoice has been received by the system. Is that it?
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7. September 2026, 10:07
7. September 2026
In fact, this is where the more interesting part begins.
The structured data format for invoices, also known as eFaktura, can reliably transfer data between information systems within the supplier-customer chain.
This is a huge step forward.
It eliminates the need to transcribe data from PDFs, search for invoices in emails or enter amounts manually.
However, a received invoice must still comply with company policies.
- Does the invoice match the purchase order?
- Are the prices and items correct?
- Is the correct cost centre, project or order specified?
- Do the supplier and bank account details match?
And what should be done if a check fails?
The system for processing incoming invoices must have automation capabilities so that it can:
- automatically approve the invoice,
- forward it to a specific user for approval,
- return it to the supplier for further details,
- or escalate the exception.
It is precisely these workflows that we address at Z + M GROUP as part of our invoicing process digitisation projects.
Regardless of whether the invoice originally arrived via Peppol, by email as a PDF or eFaktura, or in paper form.
The electronic invoice itself eliminates some of the manual work, but it is only well-configured checks, workflows and integrations that determine how much work is actually eliminated.
Would you like to see how a similar process could work for your organisation? www.digitalizujeme.cz
Tomáš Melecký
Marian Čábi